Stock Counts Are Live in AssetBlaze

If you've ever tried to do a physical inventory count with a printed list and a spreadsheet, you already know the problem. The list is out of date by the time it's printed. Two people are counting the same aisle without realizing it. Someone writes a number down wrong, and you don't catch it until a customer is on the phone asking why their order is short.

We've been getting this request from customers for months. Today it's live.

What Stock Counts Does

Stock counts is a guided workflow for verifying physical inventory inside AssetBlaze. You create a count, scope it to specific items or locations, assign it to people on your team, and they count from the mobile app or the web. Discrepancies are flagged automatically, you reconcile them, and the audit trail stays attached to the record forever.

It works for full physical counts, cycle counts, spot checks, or whatever counting cadence your operation actually runs on.

The Workflow

A count moves through a clear lifecycle: Draft, Ready to Count, In Progress, In Review, Complete. Each transition is logged with who did it and when.

When you create the count, you snapshot the scope: which items, which locations, which categories. That scope is locked from the moment you create it. So if you start a count and someone adds 200 new SKUs to that location an hour later, your count isn't suddenly counting items that didn't exist when you walked the floor.

Here's the part we spent the most time on. The expected quantities aren't snapshotted at creation. They're snapshotted at the moment the count moves from Ready to Count into In Progress. Why? Because the gap between "I'll do a count tomorrow" and "the team is actually counting now" is often days. If we snapshotted expected numbers at creation, you'd be reconciling against stale data the moment counting started. So we wait until the count actually begins, then freeze the expected numbers, then lock movement on the scoped items so nothing shifts under your feet during the count itself.

That's the kind of detail you only care about if you've done this work and watched it go wrong. We have, and we built it the way we wished it worked.

What You Get

Each line in the count carries the item, the location, the expected quantity, the counted quantity, a variance reason if there's a discrepancy, and the approved adjustment. When the count is complete, the inventory record updates and the full audit trail is exportable.

Common things this solves:

A warehouse lead can assign Aisle 5 to one person on their phone and Aisle 6 to another. The dashboard shows status as it happens. No paper, no double-counting, no "wait, who has the master sheet?"

If 10 units of an item are missing, the variance is flagged in review. The person who counted it can leave a note. You can investigate, approve the adjustment, and the record reflects what actually happened with a reason attached.

When the auditor shows up six months later, the trail is there. Who counted, when, what the variance was, who approved it.

Who This Is For

If you run multiple locations, count more than a few hundred SKUs, or have ever shipped the wrong quantity because someone's spreadsheet was out of sync with reality, this is built for you. Wholesale distributors, importers, light manufacturers, anyone whose inventory matters enough to verify but who doesn't want to install SAP to do it.

Stock counts are included in AssetBlaze. No add-on, no upgrade tier, no extra fee.

Try It

Start free with AssetBlaze

If you're already a customer, the feature is in your account now. Open the Inventory section and you'll see Stock Counts in the menu.

Questions or feedback, reply to this post or send a message. We read everything and we ship fast.