Can I upload a supplier's full price list without creating inventory items?

Yes. AssetBlaze Supplier Catalogs let you import a supplier's complete product list via CSV in seconds. Catalog items are stored separately from your active inventory, so your system stays clean and fast regardless of how large the supplier's range is.

How do catalog items become inventory items?

When you receive a purchase order that contains catalog items not yet in your inventory, AssetBlaze automatically creates the inventory items at the point of receipt. Catalog numbers are permanently linked so there is no manual matching required.

Can I search across multiple supplier catalogs at once?

Yes. When creating a purchase order you can search across all supplier catalogs simultaneously by name or catalog number. AssetBlaze returns results from every supplier so you can compare pricing and availability in seconds.

Does AssetBlaze support tracking discontinued or inactive catalog items?

Yes. Every catalog item can be marked Active, Inactive, or Discontinued. AssetBlaze keeps a full activity log showing when items were added, updated, or removed, giving you a complete historical record of each supplier's offerings.

How long does it take to import a supplier catalog?

A 5,000-line supplier CSV typically imports in under 30 seconds. The system maps catalog numbers, names, descriptions, and prices automatically with no manual data entry required.

Do I need to create inventory items before I can add catalog items to a purchase order?

No. You can add catalog items directly to a purchase order even if they do not yet exist as inventory items. AssetBlaze creates the inventory items automatically when you receive the order, saving the manual step entirely.

New Feature

Supplier Catalog Management: order from full catalogs without inventory bloat.

Keep every supplier's complete price list at your fingertips—without cluttering your active inventory. Upload, search, and order in seconds.

Start Free See How It Works

30s

To upload 5,000-line catalog

10×

Faster than manual ordering

0

Data entry errors

Sound familiar?

"We had 20,000 inventory items we'd never actually stocked, just because every catalog line needed its own record.""Ordering a new part meant 5 minutes of manual entry before I could even raise the PO.""Our system was so cluttered we couldn't tell what we actually had versus what we'd just browsed once.""A $500 mistake from typing the wrong catalog number. Would never happen if we could just search the supplier file.""We had 20,000 inventory items we'd never actually stocked, just because every catalog line needed its own record.""Ordering a new part meant 5 minutes of manual entry before I could even raise the PO.""Our system was so cluttered we couldn't tell what we actually had versus what we'd just browsed once.""A $500 mistake from typing the wrong catalog number. Would never happen if we could just search the supplier file."

The problem

Traditional inventory systems force an impossible choice.

Create every item your suppliers offer and drown in clutter, or only track what you've bought before and lose visibility into the rest. Neither option works.

01

Create Everything Upfront

Manually create an inventory item for every product your suppliers offer. Ten suppliers, two thousand products each, that's twenty thousand records. Your system becomes slow, cluttered, and unusable.

02

Track Only What You Buy

Restrict your inventory to items you've ordered before. Every new product requires manual item creation before you can raise a PO. External spreadsheets fill the gap. Errors follow.

03

No Cross-Catalog Visibility

Without a unified catalog view, comparing prices across suppliers means opening multiple spreadsheets, tabs, and emails. There is no fast answer to 'who stocks this for less?'

04

Catalog Updates Are Manual

Every time a supplier updates pricing or adds new SKUs, someone re-enters the data by hand. Hours of work, guaranteed errors, and your records are always one version behind.

How it works

Three steps from supplier file to purchase order.

Supplier Catalogs separate what suppliers offer from what you actually stock, so you get full visibility without the clutter.

Catalog Import

Import Supplier Catalog

📁

Drop CSV file here

or click to browse

supplier_catalog_acme.csv✓ 5,000 items imported

Why it matters

Real-world benefits for your team.

Supplier Catalogs solve problems that cost time and money every single day.

01

Eliminate Ordering Errors

Catalog numbers come directly from supplier files. Zero typos, zero wrong orders. No more costly mistakes from transposing a single character.

02

Compare Pricing Instantly

Search across all supplier catalogs at once. See who offers the best price. Order from the cheapest. Done in 30 seconds instead of 30 minutes.

03

Maintain Supplier Knowledge

Track Active, Discontinued, and Inactive items. Complete activity logs. Historical records. Never lose visibility into what suppliers offered and when.

04

Supply Chain Flexibility

Primary supplier delayed? Search across all catalogs for an alternate source. Switch instantly. Keep production and fulfilment running without interruption.

05

10× Faster Ordering

No external spreadsheets. No manual item creation before raising a PO. Search catalog, add to order, done. Fifteen seconds instead of five minutes per line.

06

Clean Inventory System

Keep 20,000 supplier offerings without cluttering your active inventory. Only convert items you actually order. Fast search, lean system, no noise.

How we compare

An enterprise capability at SMB pricing.

Supplier catalog management is missing from every mainstream inventory tool. AssetBlaze built it from the ground up for growing businesses.

Feature	AssetBlaze	Cin7	Fishbowl	QuickBooks
Upload full supplier catalogs	Built-in CSV import	Not supported	Not supported	Not supported
Order from catalog without creating inventory	Native workflow	Not supported	Not supported	Not supported
Auto-create inventory on receipt	Automatic	Not supported	Not supported	Not supported
Search across all supplier catalogs	Unified search	Not supported	Not supported	Not supported
Track discontinued items	Active / Inactive / Discontinued	Not supported	Not supported	Not supported
Link catalog to inventory	Permanent catalog number link	Not supported	Not supported	Not supported
API access to catalogs	Native REST API	Not supported	Not supported	Not supported

FAQ

Common questions about Supplier Catalogs.

Get started today

Ready to eliminate data entry and order 10× faster?

Start with our free plan. Upload your first supplier catalog in 30 seconds. See how much time you save.

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Also manage your suppliers? See Supplier Management →